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Version 67.0 of Procountor was published on Saturday, September 17th.
Starting from September’s release, users will be able to activate their invoicing addresses (e-invoice and scanning addresses) as self-service. We will also introduce several improvements to accounting reports and other features. Moreover, the payroll functions related to average hourly calculation and working hour reductions are expanded with new features.
You can now activate Apix e-invoice and scanning addresses by yourself, without the need to contact Customer service. The new feature enables activating new addresses in only minutes and is free of charge.
You can start the activation in Management > Company info > E-Invoice and Scanning addresses, with the new button: “Add Apix as operator”. Here, it is possible to enable receiving and/or sending addresses and decide whether you want the receiving addresses to be found from TIEKE or not.
We have unified Accounting reports (new) content language so that it is always the selected report language from the additional filters and no longer dependent on Company language nor user language. The default language in the drop down is always company language.
We have added Opening balance and Closing balance time periods to Accounting reports (new) and to Income statement export if the report type is “Opening balance, change and closing balance” or “Opening balance, debit, credit and closing balance”, and the user has selected “Hide search options in exports”.
In this version, we have hidden the old view Management > Accounting info > Chart of accounts from the menu. In connection with this, we have removed the “(new)” suffix from the name of the newer view, as it is now the only view available in the menu.
Moreover, we have hidden the old “Profit report” view. The report is now available in the same view as other accounting reports (new). Note that using the profit report requires special rights.
We have added new features and other improvements to average hourly calculation. You can find more instructions HERE in our user manual.
We have added the possibility to define a minimum working hours threshold for the average hourly calculation. If the hours affecting the average hourly calculation fall below the minimum working hours threshold during the calculation period, the calculated average hourly value is not used for the employee.
The minimum working hour threshold is defined for use in the average hourly settings by selecting “Use threshold of the lowest working hours” and by entering the working hour threshold in the “Threshold of the lowest working hours” field. In addition, it is defined which salary is used instead of the average hourly, if the working hours have fallen below the working hour threshold in the average hourly calculation.
In the results of the average hourly calculation, an arrow icon is displayed after the number of hours if the employee’s hours have fallen below the minimum working hours threshold for the calculation period. The result of the calculation can still be updated for the employee, in which case the calculation is updated on the employee’s Working time info tab, but the average hourly value is not displayed, and the average hourly value of this calculation is not used for the employee.
A “Show calculation info” button has been added to the Average hourly data of the employee’s Working time info page, which displays the settings that affected the calculation of the selected average hourly, as well as the salary slips that were included in the calculation.
It is now easier to navigate between views related to average hourly calculation. We have added new “Go to” navigation options to the following views:
It is now possible to pay working hour reductions.
Paying of working hour reduction is done with new salary type code: 1459 Working hour reduction compensation (automatic calculation). Salary type can be found in salary type register by selecting it and adding to salary slip. In order to have the salary type visible working hour reduction functionality needs to be set on in usage settings.
Salary type 1459 can only be added to salary slip if working hour reduction settings has been set on to employee.
Salary type 1459 has additional row information where user can see how many working hour reduction hours/days are remaining and/or paid for certain year. If employee has remaining working hour reduction in multiple years, t’s possible to select the right year and then put the quantity of hours/days to the row they want to pay. Software will suggest the oldest year with remaining working hour reduction free time. It’s not possible to pay more than remaining working hour reduction hours/days are.
If user will want to pay working hour reduction hours/days from different years in same salary slip, each year needs to have own salary type row.
Salary type’s unit value comes from working hour reduction setting where it’s possible to select either average hourly, hourly or monthly salary as basis to pay working hour reduction.
Hourly and monthly salary unit values are calculated from current slip so that the values are always up to date.
Average hourly value is the value which is valid on the salary slip’s pay day and value fallows rules which are set in average hourly settings (base salary and threshold rules)When paying with hours it is possible to have up to 5 decimals in unit value and in quantity value, but with days only whole and half hours are permitted with quantity value.If in the Working hour reduction settings the payment method has been selected as monthly pay software adds base salary deduction row (salary type 1013) automatically with salary type 1459. If the year is changed in additional row information software will create automatically new base salary deduction row and the previous base salary deduction row needs to be deleted manually.
If in the Working hour reduction settings the payment method has been selected as average hourly pay and the average hourly value is not set/calculated for the employee or the average hourly start date is later than salary slip’s payday salary type’s 1459 unit value is 0 and user should check if the start date is correct and is it right that average hourly hasn’t been set/calculated for the employee.
In addition to making payments, it is now also possible to make corrections.
Correction (unjust enrichment and recovery) is done the same way than for other salary types, which are added from the salary type register. In additional information it’s possible to see how many hours/days are still remaining and how many have been paid. It’s not possible to correct more than it has been paid. Working hour reduction hours/days needs to be in paid (or paid elsewhere) status in order to be able to correct them. Making corrections also affect values in Working time info view so there is no need for manually correcting them separately. Only rows without row exception (recovery/unjust enrichment) are taken into account when calculating remaining working hour reduction values.
It is now possible to have remaining working hour reduction visible on salary slip PDF. Functionality needs to be set on in Management > Company info > Usage settings > Working time calculations “Show working hour reduction on salary slip PDF”.
Remaining working hour reduction on salary slip PDF also takes into account current salary slip when calculation remaining working hour reduction. Remaining working hour reduction is either hours or days depending on working hour reduction settings set behind the employee in Working time info view. If there are remaining working hour reduction days and hours, both of them are shown on the salary slip PDF.
APIX AND E-INVOICING: Apix addresses now suitable with Danske Bank and Ålandsbanken
We have updated supplier announcement template disclaimer for unsuitable operators and Apix addresses. Danske Bank and Säästöpankit are now from disclaimer removed as Apix has now direct transfers with these banks. This update does note require any actions from users or invoicers.
PAYROLL: Unnecessary view has been hidden
We have hidden Default salary postings (-2018) view (Management > Accounting info > Default postings > Default salary postings (-2018), as the view is empty it is not needed anymore.
PAYROLL: A fix to direct transfer of withholding tax details
When tax card information is requested using Payroll > Direct transfer of withholding tax details and the fetched data doesn’t contain info about used limit, the tax cards did not contain any information about the used limit value and the field was empty. This has been fixed so that the used limit value is set to zero when new tax card is created.
PAYROLL: Improved instruction text to holiday recalculation
We have improved the notification text that is shown as recalculation is done within a holiday credit year. This is to prevent issues especially when manual adjustments are done, as those are not calculated within the recalculation. They’d need to be undone first and then recalculated, then add the manual adjustments again.